4E VIRTUAL DESIGN

Workshop Scheduler

Book your 1-to-1 sessions with ease

PARTICIPANT

Book Your Session

Enter the booking code shared by your workshop host to view and pick your available time slots.

SUPERVISOR

Manage Participants

Add and manage participants in your assigned groups. Protected by a supervisor PIN.

HOST

Admin Dashboard

Manage workshop groups, participants, and time slots. Protected by your admin account.

ADMIN ACCESS

Enter PIN

Enter your 4-digit admin PIN.

SUPERVISOR ACCESS

Enter PIN

Enter your 4-digit supervisor PIN.

4E WORKSHOPS

Supervisor

ADD PARTICIPANT

NAME

EMAIL (OPTIONAL)

SESSIONS

Leave empty for unlimited

GROUP

4E WORKSHOPS

Admin

CREATE WORKSHOP GROUP

GROUP NAME

GROUP COLOUR

MEETING LINK (OPTIONAL — ZOOM / TEAMS / MEET)

SUPERVISOR PIN (OPTIONAL)

MEETING MODE

MAX BOOKABLE SLOTS (OPTIONAL — 0 = UNLIMITED)

Allow participant self-service (reschedule)

SLOT CALENDAR

↑

Pick a date to see slots and assign participants

SECURITY

Change Admin PIN

Set a new 4-digit PIN. You'll need to enter it next time you open Admin.

SUPERVISORS

Per-Group Supervisor PINs

Supervisor PINs are managed per group. Go to the Groups tab to set or reset a supervisor PIN for each group.

📧

Email Notifications

Powered by Gmail

Emails are sent automatically from your connected Google account when sessions are booked or cancelled.

Auto-send booking invites

Send cancellation notices

Send reminders (24hr before)

SEND WELCOME EMAIL

Send participants their scheduler link and PIN code so they can view or manage their bookings.

INTEGRATIONS

Calendar & Meeting Providers

📅

Google Calendar

Checking...

Auto-create events on booking

EVENT COLOUR

TITLE TEMPLATE

DESCRIPTION TEMPLATE

REMINDER (MINUTES)

VISIBILITY

SHOW AS

🎥

Zoom Meetings

Not connected

📆

Outlook Calendar

Coming soon

💬

Microsoft Teams

Coming soon

GENERAL SETTINGS

CALENDAR PROVIDER

MEETING PROVIDER

Auto-send email invite on booking

DANGER ZONE

Reset All Data

Permanently delete all groups, participants, slots, and bookings. Cannot be undone.

4E VIRTUAL DESIGN

SESSIONS LEFT

0

WELCOME

SELECT A DATE

Available

Your booking

Taken

↑

Pick a date to see available slots

Too Many Attempts

Workshop Scheduler

Book Your Session

Manage Participants

Admin Dashboard

Enter PIN

Enter PIN

ADD SINGLE SLOT

GENERATE TIME BLOCK

Change Admin PIN

Per-Group Supervisor PINs

Calendar & Meeting Providers

Reset All Data

Session Booked!

Reset All Data?